Introduction

With PhotoEntry :

* you no longer need to give your images special filenames like "01 Magnificent vista_John Doe.jpg". You can have whatever filename you like, it doesn't matter any more and nobody will ever see it. You get to enter the title just before you upload the image;

* you no longer need to e-mail the images to the right address and worry about whether they arrived in time and didn't go in the spam folder. You just upload them. If they show in the entries table (see example at the bottom of this page) then they are in the competition. Note that there may be two competitions, one for "prints" and one for "projected (digital)" - it will be clear in the competition title, such as "Nature - print" and "Nature - Projected";

* you are able to change your images and titles right up to the competition deadline. There is no longer any need to worry about putting anyone out by e-mailing late changes just before the deadline. If you can make the change in PhotoEntry then it is done; if you can't make it in PhotoEntry then the deadline has passed.


The quick start guide

The process for using PhotoEntry for the first time is briefly:

* Receive an e-mail with a link, username and password.

* Login and change your password to one of your choice.

* Pick a season, such as 2020-2021.

* Pick a competition that you want to add images to. The competition must be "Open"; if it is "Closed" then you missed the deadline.

* The process to "Add a new entry" is a multi-step process. First create an entry and give it a title, then select the image to add, then upload it. There are more steps to this than you might be used to on other websites. The steps are:

    - click "Add new entry",

    - enter a title, which will be displayed to the judge and audience, then click "Add this entry",

    - click "Choose JPEG",

    - pick the image to add from your computer/phone/tablet library of images, click "Open" (Windows) or "Choose" (Mac) or whatever,

    - click "Upload image",

    - check for errors and warnings; use the recycle/reload icon to upload a different image or the pencil&paper icon to change the title.

* Click "Show all my entries" to review your entries for this competition.

* Click on an image to view a large version of it in a new tab in your browser.

After the competition, you can come back to this page and see the judged results. Past competitions will be available here for a few years, so you can come back and see what you've entered before and how they did.

There is a section on frequently asked questions on PhotoEntry's website too.


The detailed step by step guide

When your account on PhotoEntry is created, you will get an e-mail from PhotoEntry with a from address of wcpf-bridport@photoentry.uk and a subject of "Bridport Camera Club PhotoEntry System". This e-mail will contain your username, an initial password and a link to PhotoEntry's website. It will look something like this:


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The link will take you to a login page like this:

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When you login, you will be forced to choose a new password, and enter it twice to make sure that it is correct. If you ever forget you password then there is a link on the left of the login page to get a new password sent out to you. If you ever forget your username then contact the club.

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Once you are in, there isn't much on the page. The left hand side has some navigation. The "Competition Rules" link is to the club's rules page.

In the main body of the page there will be a link for each club season.

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This will now show you a list of competitions that have been set up for the season.

You'll only be able to add images to competitions that are "Open".

The other status are things like "Future" for competitions that are planned but that you can't add images to just yet, "Closed" when the deadline has passsed and images can no longer be added, "Judged" when the results are available .

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Click on a competition that is open to add images to it. This will show any images already added, and there will be an "Add new entry" button to add more.

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Give the entry a title. If the option is given then decide whether you want your image to be put on the club website if it does well. Most people are delighted to have their images shown in the club gallery, then click "Add this entry". You get to upload the image in a moment.

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This is where you get to upload the image for this entry, click "Choose JPEG"

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Now find the image you want to add on your computer. The example below shows what it looks like on Windows, on a Mac or a  phone/tablet it will look slightly different.

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Next you have to click "Upload image" to actually do the upload.

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This will now show you a small version of hte image, the title, the image size etc.

There are also some options here, to edit the title, to replace the image with a different one, to delete the entry. You can come back and make changes with these buttons at any time right up until the competition deadline and the competition is Closed.

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If all went well, the screen will look something like the above.

There are a few things that can go wrong. Here are the main ones:

  * Your image must be JPEG/JPG. It won't let you uplaod anything else and it will tell you what's wrong.

  * Your image should be no bigger than the club size. If your image is bigger, then PhotoEntry will warn you, but it will re-size it for you. This doesn't often cause any problems, but you might prefer to export the image again with the correct size so you know what it will look like for the judge. If your image is very very small then PhotoEntry will reject it. If you image is smaller than it could be, but not tiny, then it will be accepted as it is and not resized. It will look small on the judge's screen though.

  * Your image should be in the sRGB colour space; if it is not the image will still be accepted with a warning but it may not display correctly during the competition. Most software will create JPEG/JPG images as sRGB, or have a fairly obvious option for a quick export to JPEG/JPG in sRGB. Other colour spaces that are common include  "Adobe RGB", "Pro Photo" and "Diplay P3". Photos taken on modern phones and tablets and processed with Apple software might be Dispay P3. These other colour spaces promise richer colours, but these richer colours get lost in the conversion to sRGB ... and the competitions are run in sRGB. To be sure that the image that is judged is accurate, the one uploaded should be sRGB.

If you click "Show all my entries" then it will show all the entries for this competition. You can then use the up and down arrows in order to change the order of your images if you want to.

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That's about it. Congratulations, you have uploaded your images for the competition.

There is a section on Frequently Asked Questions on PhotoEntry's website.

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